FAQs| Abstract Submission |
Can I submit more than one abstract?
Yes. A person may submit up to three abstracts.
How long should the abstract be?
The abstract should be no more than 400 words.
| Accommodation |
Does the ESF book my hotel?
No. You need to book your own accommodation for the duration of the conference.
| Cancellations and Refunds |
What do I do if I have to cancel my attendance?
Email
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immediately. If notice of cancellation is received more than two weeks before the conference all but a EUR 35 administration fee will be reimbursed. Otherwise NO refund can be made. Please provide your bank details to the conference officer at the time of your cancellation for reimbursement purposes.
| Insurance |
Does the ESF provide insurance to participants?
The ESF does NOT provide insurance and can not take any responsibility for incidents, accidents or illnesses that might occur during the conference or in the course of travel to or from the meeting place. It is therefore the responsibility of participants to check ALL insurance requirements.
| Language |
Which language(s) will be spoken at the conference?
The working language of the ESF and ESF Research Conferences is English.
Can I present my paper in French?
No. The working language of the ESF and ESF Research Conferences is English. All presentations and discussions are in English.
Will interpretation services be provided?
No interpretation services will be provided.
| Receipts and Certificates |
How do I get a certificate of attendance?
During the conference, please ask the conference secretary for a certificate.
How do I get a receipt for the payment of the conference fee?
During the conference, please ask the conference secretary for a receipt.
| Visas |
What should I do to obtain a visa?
Contact your relevant embassy or consulate to find out what exactly you need in order to apply for a visa. For example, there may be some specific text or personal details that must be mentioned in your invitation letter. Check if a fax or scan of the letter is sufficient – this is sometimes the case and will speed up the process. Once you know what is required, ask the conference officer to issue an invitation letter using the specific information requested by the embassy or consulate. Please submit your request as soon as possible, and no later than 3 weeks before the conference as we do not send letters by express courier.
Does the ESF help me obtain a visa?
The ESF will issue an official letter of invitation directly to the participant, or if requested, directly to the embassy or consulate (please provide address and fax number). The ESF will not schedule appointments, make telephone calls or interfere in the visa process in any other way.
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