Practical Information GuideThe conference will be held in Barcelona, and will take place at two adjacent venues; the NH Constanza hotel and the AXA Auditorium.
| Plenary sessions will be held at the AXA auditorium: Planta Deu i Mata 111, 08029 Barcelona. (Second entrance: Av. Diagonal, 547) Tel. +34 93 2901102. Fax +34 93 2909688 |
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| Parallel sessions will take place at NH Constanza: Planta Deu i Mata 69-99, 08029 Barcelona Tel. +34 93 2811500 Fax +34 93 2811514 |
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| Registration and Payment |
Please confirm your attendance by filling in the online registration form. Please note that acceptance of your abstract does not automatically register you for this conference. You still need to register and pay in order to attend the conference.
Conference fees are to be paid by credit card (Visa, Mastercard and Eurocard) via the form by the 14th March 2010. A EUR 120 supplement is added if full payment has not been received by the registration deadline.
Payments by cash and cheques are not accepted and it is not possible to pay upon arrival at the conference venue.| Reaching the Venue |
By Air: There are three airports surrounding the city. The official airport in Barcelona is El Prat airport, which concentrates the majority of the air traffic. Girona airport (at nearly 100 km from Barcelona) and Reus (at nearly 105 Km from Barcelona) specialise in low fare airlines.
El Prat airport – Barcelona
Girona airport (at nearly 100 km from the city)
Reus airport (at nearly 105 km from the city)
From El Prat Airport to the venue:
By taxi: 25€ approx.
By Bus: Take the AEROBUS: The nearest stop to the venue coming from the Airport is Plaça Espanya. You will then need to take the metro (L3 going from Canyelles to Zona Universitaria) and after 5 stops get off at Maria Cristina station. The venue is 700 m from this stop. There is a bus every 12 minutes and the price is around 4 € (VISA is accepted; payment can be made inside the bus).
By train: Take the line 10 train (Aeroport-Barcelona) and after 3 stops get off at Estació de Sants. You will then need to take the 30 Bus at Plaça Joan Peiró (in front of the train station). After 4 stops get off at the Ecuador-Taquígraf Serra bus stop. Departures from the airport are about every 30 minutes throughout the day until about 22.30. The fare is around 2 €.
RENFE – Spanish national railways
From the venue to El Prat Airport:
By taxi: 25€ approx.
By aerobus: The nearest stop going to the airport is outside Estació de Sants. To get to Sants Station, take the Metro (Green Line L3) from Maria Cristina to Sants Station.
By train: The nearest stop by train is inside Estació de Sants. To get to Sants Station, take the Metro (Green Line L3) from Maria Cristina to Sants Station.
| How to Access the Venue |
The venues are part of a large complex located in an area of Barcelona where city communications are excellent. The complex integrates a shopping centre, two hotels, 48.000 m² of offices, a parking lot, two schools, a sport centre and a public park. The venue can be accessed in two ways; the first is from Avenida Diagonal which will take you to the centre of the complex and the second is from the road; Calle Dau i Mata (as shown on the map below).
| Conference Facilities |
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The AXA Auditorium accommodates up to 621 people, with 326 seated on stalls and 295 in the amphitheatre. Both have an optimum view of the stage from all angles. The auditorium also has a reserved area for disabled people. The poster sessions will also be held at the auditorium in the Planta Deu i Mata meeting room which is a bright and spacious room that easily accommodates up to 160 people. |
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Some of the afternoon parallel sessions will be held in NH Constanza, which is adjacent to the AXA Auditorium. The breakout rooms offer state of the art technical equipment including video, data projection, audio and lighting facilities.
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Oral Presentations Keynote speakers and participants giving oral presentations must report to the speaker room a minimum of one hour before the time of their presentation. Speakers will then be taken to the technical booth where they can upload their presentations and check all technical aspects. Please note that there will be several sessions taking place simultaneously so it is important to deliver your presentation in plenty of time. Directions to the speaker room will be given on-site. Poster Presentations Poster sessions will take place between 17h30 and 19h30 on Tuesday, Wednesday and Thursday (see programme for schedule and full list). Posters can be fixed with self-adhesive tape or blu-tack onto double-sided poster panels. They should be no more than 120 cm high x 90 cm wide and it should be possible to read letters and drawings from approximately 100 cm distance. Please note that the number listed in the final programme will correspond to the poster board that authors have been allocated at the venue. Posters can be set up from 8.00am on the day of the presentation and should be removed before 8.00am the following day. |
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| Arrival, On-site Registration and the Conference Secretariat |
Upon arrival, participants should register with an ESF Conference Officer, sign the attendance list and collect their name badges. Registration will be open from 08.00am on Tuesday 20th April and will be located in the main entrance of the AXA Auditorium (entrance accessible from the centre of the complex).
A conference officer will be at the registration desk from 08.00am each morning and will be present for the duration of the conference. The conference officers will be taking care of the administrative aspects and the day-to-day running of the conference: registration, issuing certificates and receipts, collection travel tickets, etc.
| Accommodation |
Accommodation will not be provided at the conference and therefore remains at your own expense. Here are a few options to get you started:
HotelsCombined™ - International Conference Support Program
You’ll find a variety of accommodation options in Barcelona. HotelsCombined.com provides an accommodation price comparison search engine and is offering a 10% rebate all participants attending the European Energy Conference 2010.
For further information on their conference rebate program and to claim your rebate directly please visit: http://www.HotelsCombined.com/Conference_Support
You can start searching for your preferred hotel in Barcelona here:
http://www.hotelscombined.com/City/Barcelona.htm
Alternatively, Barcelona offers a variety of quality accommodation options for every budget. Please find below several recommended hotels from the Barcelona Tourism Office:
| Meals |
Meals will not be provided on site and therefore remain at your own expense. There are however, several restaurants in the complex that cater for quick lunches.
| Practical Information |
The international dialing code to Spain is 34. Dial +34 93 2901102 when telephoning from abroad; 93 2901 102 when calling from within Spain.
Electricity supply: 220V, 50Hz
Time: GMT/UTC plus one hour
Weights & measures: Metric
Currency: Euro (EUR)
| Cancellation and Refunds |
If you need to cancel your registration, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it If notice of cancellation is received more than two weeks before the conference all but a EUR 35 administration fee will be reimbursed. Otherwise NO refund can be made. Please provide your bank details to the conference officer at the time of your cancellation for reimbursement purposes.
